This policy is detailed by the following sections:
We will collect and process the following data about you:
Information you give us
Information we collect about you via IT processes
Information we receive or obtain from other sources
This is information we receive about you if you use any other services we provide. We will have informed you when we collected that data if we intend to share that data internally. It will often be combined with data collected on the Website. We will also have told you for what purpose we will share and combine your data. We work closely with third parties (including, business partners, professional service organisations, Insolvency Practitioners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers and credit reference agencies).
We may also consult publicly available sources of information, such as the Companies House Register and Google searches, which hold personal data about you.
Our recruitment process may involve receiving or obtaining your personal data from employment agencies, social media or via recruitment-related websites.
We rely on several lawful basis of processing when we collect and use personal data to provide our services and to operate our business including:
Consent – where an individual has freely given consent when providing us with personal data
Legal Obligation – to comply with any legal or regulatory obligation we are subject to
Contract – in order enter into or provide the contractual services
Legitimate interest – these interests can include ours, our clients and other third parties in relation to the provision of the agreed contractual services, the provision of our services in general and the development of existing and new services.
At Metis we are committed to protecting and respecting your privacy and will only use your personal information to: –
We operate an email mailing list programme, which is used to inform you about products, services, events, business opportunities that we feel will be of interest to you, and, news we supply/publish. You can change your preferences for receiving group marketing emails and other information from us at any time by unsubscribing by the method referred to in the footer of sent marketing messages or by sending an email to email@example.com.
Email marketing messages may contain tracking beacons/tracked clickable links or similar server technologies to track subscriber activity. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic location, demographics and already stored subscriber data.
Please note that we may use your marketing and content preferences, and other information you provide to us (including details of your attendance at, or interest in, events) to build a profile for you. We may supplement this profile with information about how you use the Website, review our content and interact with us. Based on this profile we will endeavour to ensure that you only receive information that you are likely to find of interest.
We acknowledge that the information you provide may be confidential. Other than as noted below, we do not sell, rent, distribute or otherwise make personal information commercially available to any third party, except that we may share information with our service providers for the purposes set out in this Privacy Notice. We will maintain the confidentiality of your information and protect it in accordance with our Privacy Notice and all applicable laws.
You agree that we have the right to share your personal information with selected third parties including:
We will disclose your personal information to third parties:
Information concerning a job application made by you will be shared with relevant recruiting managers, directors, and employees of Metis who have input into the screening, interviewing, and wider recruitment process.
Metis attempts to protect against the loss, misuse and alteration of your personal information. Metis has implemented reasonable administrative, technical and physical measures to protect your personal information.
Information provided to Metis is stored as follows:
The data that we collect from you may be transferred to, and stored at, a destination outside the United Kingdom (UK). This may include to countries that are not recognised by the Government of the UK as providing an equivalent level of protection for personal data as in the UK. It may also be processed by staff operating outside the UK who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We aim to take all reasonable steps necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
Metis is committed to implementing the highest standards of information security to protect the privacy and confidentiality of your personal information. We limit access to your personal information to authorised Metis employees. We also maintain physical, electronic, and procedural safeguards to protect the information against loss, misuse, damage or modification and unauthorised access or disclosure.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will endeavour to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We keep information only for as long as necessary. Our timescales for retaining personal data are driven primarily by the relevant legislation which applies to the sectors we operate in; the activity or services for which it is being processed; and contractual, legal or regulatory requirements; the timeline that any litigation or investigations may arise and the recruitment and employment activities we undertake.
For recruitment purposes, we retain personal data of shortlisted candidates. This helps us address our future skills need. You may be contacted regarding alternative opportunities but can opt out of this arrangement at any time.
When we send you direct marketing by email, post, or conduct marketing over the phone with you, we consider this to be in our legitimate business interest to do so. You can object to this processing of your personal data at any time.
If we ask you to consent to direct marketing, you can withdraw that consent at any time.
You can exercise your right to withdraw consent by the method referred to in the footer of sent marketing messages. You can also exercise the right to object, or withdraw consent, at any time by contacting us at the following address: Marketing Department, Metis Partners, 21-23 Woodside Place, Glasgow G3 7QL, by emailing firstname.lastname@example.org or by phoning us on 0141 353 3011.
Users’ right of access can be exercised in accordance with the Act. If Users would like a copy of some or all of their personal information they should email email@example.com or write to Metis at the address provided above. Any access request may be subject to a fee to meet our costs in providing Users with details of the information we hold about them. A fee will only be charged if the information request is manifestly unfounded or excessive and/or there are repetitive requests for copies of the same information. Our fee will be based on the administrative cost of providing the information to you.
If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely. In such circumstances exist, you should write without delay to Metis Partners, 21-23 Woodside Place, Glasgow G3 7QL or email firstname.lastname@example.org.
All complaints or concerns and appropriate resolution relating to the practices of handling personal information will be logged. Any complaints should be made to the Data Protection Compliance Manager at the email address email@example.com.
You also have the right to report concerns or make complaints to the Information Commissioner’s Office (ICO).
You can find more information about your rights under the Act on the ICO website: https://ico.org.uk/ .
The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
This Privacy Notice is a summary of how we collect any personal data from you, or that you provide to us, and how it will be processed by us.
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to Marketing Department, Metis Partners, 21-23 Woodside Place, Glasgow G3 7QL or by emailing firstname.lastname@example.org.